Voice AI Collections for Staffing Agencies on QuickBooks
AR Collector AI is licensed Voice AI that collects past-due QuickBooks invoices for staffing agencies by call, voicemail, SMS and email. It follows up on client invoices that drift past their net-30 terms while your agency keeps paying placed workers, and it never contacts the clients you exclude. It is available with monthly plans starting at only $99, and AR Collector AI does not take a percentage of the invoices collected.
From a Staffing Agency Using AR Collector AI.
"I was skeptical about AI calling my clients — especially the ones I'd worked with for years. AR Collector AI's client exclusion list fixed that. I protected my top 10 accounts and let the AI handle everyone else. It worked perfectly."
Where Staffing Receivables Get Stuck.
Staffing agencies pay workers on a fixed schedule, but clients pay on their own. These are the gaps AR Collector AI is built to close.
- Payroll goes out before clients payYour placed workers get paid on schedule whether or not the client invoice has cleared, so every late invoice is cash your agency has already spent.
- Net-30 terms driftClient invoices slide past their due date while your team is busy filling orders. AR Collector AI starts follow-up from 1 day before the due date and keeps going until each invoice is settled.
- Weekly and recurring invoices pile upBilling clients for every week or placement creates a steady stream of invoices. AR Collector AI pulls them from QuickBooks automatically, so no one has to chase each one by hand.
- Seasonal swings in volumeBusy seasons bring more placements and more invoices at once. AR Collector AI places calls, SMS and email for every past-due invoice without adding staff to your back office.
From QuickBooks to Collected.
In 3 Simple Steps.
No CSV exports. No manual entry. No calls from your recruiters or back office. AR Collector AI handles the entire AR follow-up cycle on your client invoices automatically.
Click "Connect QuickBooks" and authorize via secure OAuth, the same method Intuit uses for all official app integrations. Your past-due client invoices appear in AR Collector AI within 60 seconds. No CSV. No manual entry.
AR Collector AI is a self-serve platform, so you're always in control. Choose which client invoices to collect, set your calling schedule and exclude any key accounts you don't want contacted. You decide exactly who gets called, and when.
AR Collector AI calls, follows up via voicemail → SMS → email, and keeps escalating until each invoice is settled. Every interaction is logged. Payments sync back to QuickBooks in real time, so you know which clients have paid before the next payroll run.
Exclude Any Client or Invoice.
AR Collector AI includes a client exclusion list. Add any client you want to protect, such as the accounts behind your largest placements, and they'll never receive an automated call, SMS, or email. You have complete control over who gets contacted.
You can exclude specific customers, invoice amounts, or customer tags with one click in your dashboard. Excluded customers will never be contacted by AR Collector AI.
Licensed Collections.
AR Collector AI operates under California Debt Collector License #11445-99, issued by the California Department of Financial Protection and Innovation under the Debt Collection Licensing Act and held by parent company SalesMonster AI LLC.
Flat Monthly Pricing.
Common Questions.
Can AR Collector AI collect net-30 invoices that drift past due?
Yes. AR Collector AI calls from 1 day before an invoice is due to 90 days past due, so a net-30 client invoice that slips past its due date enters the sequence automatically. It follows up by Voice AI call, voicemail, SMS with payment options and email until the invoice is settled, and every touchpoint is logged in your dashboard.
Can I keep my most important staffing clients from being called?
Yes. You can exclude specific customers, invoice amounts, or customer tags with one click in your dashboard. Excluded customers will never be contacted by AR Collector AI, so you can protect your key accounts and let AR Collector AI follow up with everyone else.
How does AR Collector AI count weekly or recurring invoices?
Each unique customer invoice synced from QuickBooks counts as one invoice slot per month, and limits reset monthly. If you bill a client weekly, each weekly invoice counts as its own slot, but multiple calls, SMS or emails on the same invoice never cost extra. Plans cover up to 120 invoices per month on Starter, 250 on Growth and 375 on Professional, and AR Collector AI can build a custom plan above 375.
What happens when a staffing client pays?
When a customer pays through a Stripe or QuickBooks Payments link, the payment posts back to the correct invoice in QuickBooks automatically. Payments made by your own methods, such as wire, ACH, Zelle or PayPal, are recorded in QuickBooks by you and update in AR Collector AI automatically. Either way, outreach for that invoice stops. The money goes to your own accounts (your Stripe account, your QuickBooks Payments account, or the account in your payment instructions), never to AR Collector AI. AR Collector AI charges no processing fees. Stripe and QuickBooks Payments transactions post back automatically, so there is nothing to reconcile for those. Payments you receive by your own methods are recorded in QuickBooks as usual, and AR Collector AI updates automatically.
Start Collecting Today.
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